What do we need to run an efficient mentoring program?

Mentoring programs are one of the chosen ways to accelerate employment engagement, employment growth or culture building, but in recent year the use for startup accelerators and incubators growth at the point that is now one of the top markets.

Mentoring provides a lot of benefits to mentors and mentees and it shows in the stats where about 70% of Fortune 500 companies have a formal mentoring program.

Even if we show that a large percentage of companies manage mentoring programs, the problem lies in the difficulty of operating them.

Torrenegra Accelerator Use-Case

Mentoring Software

Mentoring software helps organizations facilitate mentoring programs. This software allows program managers to effectively match mentors and mentees, scheduling session and tracking progress.

Mentoring software is a key requirement to run a efficient mentoring program

The main goal of mentoring software is to facilitate sharing the knowledge collected from a pool of mentors.

Running mentoring programs manually exposes many problems during the administration and operations of such programs using spreadsheets or other manual techniques. Mentoring software helps to potentiate success of the programs supporting a unified and more automated way of managing the programs. Includes, track schedule, booking from pool of mentors, see availability, many-to-many mentoring session, and best of all tracking statistics.

How Does Mentoring Software Work for Startup programs?

Types of me software vary depending on the market that they are trying to target. For example, the most popular is the company internal mentoring programs, however we have seen a growth on marketplaces offering mentoring to any interested. The focus at Team Coaches is to support the creation, growth and scale of startups serving different purposes.

What we are looking for a mentoring software for startups:

  • Manage the match-making
  • User availability
  • Book mentoring sessions
  • Measure progress
  • Report impact and success

As part of the startup growth process, mentoring allows you to have up to date information from your portfolio and validate the progress.

Step by step setup using Team Coaches

1. Create the program

In this program you must define what are the key take-away from the program, mentors, and startup joining.

Understand what you will be monitorng and what is the engagement that you are looking for.

2. Invite users to the program

The pool of mentors needs to be created before inviting your mentees where you need to pre-create their profile first with information about experience, skills, interest, and areas they believe they could be the best support to startups.

Then next is to invite mentees or entrepreneurs to join the program, providing clear guidelines, creating their own profile and what are the skills that they are looking so the system can automatically recommend mentors.

3. Mentor matching

Collecting data from both mentors and mentees around skills, interests, strengths, weaknesses, experience and goals allow the mentoring software to make highly accurate matches.

This process using a mentoring software will be done in minutes for an easy way to match mentors, coaches  entrepreneurs and mentors.

As soon as the mentees finish making their profiles, the administrator will review recommended mentors for such mentee.

4. Mentor selection

Team Coaches does not automatically assign the mentees a mentor, gives recommendation and allows mentees to find mentors in a pool of available mentors, filtering them with skills.

It also allows coaches and admin to select recommended mentors for each startup.

In order for mentoring to be effective, the mentees or entrepreneurs need to make sure that understand what is the objective of their mentoring sessions and be prepared when taking them.

5. First session

Coaches, program or portfolio managers in general recommend and attend the first session to introduce the team to the new mentor, explaining ideas and objectives and validating that the matching works.

This session is booked using any of the virtual meeting software or it can be done in person all depending on the setup and needs from entrepreneurs and mentors.

6. Make a plan

After the first session and positive match, mentors and mentees can agree and setup recurrent meetings to meet regularly. All this is possible thanks to the capabilities of Team Coaches to sync up with your calendar and create recurrent meeting.

7. Report progress

Program managers can access reports and dashboards to track insightful data such as:

  • how many sessions are booked
  • how many sessions per startup
  • how many tasks are created per meeting

This is key to a successful mentoring program at the end of day.

Team Coaches

Team Coaches